CLARIFICATION ON THE PROCESSING OF PERSONAL DATA

İDEA Moda Konf.San.Ve Tic.Ltd Şti, which operates under the brand of PARTNERS OF TOMORROW, has the title of "data controller" within the scope of the Personal Data Protection Law (KVKK) numbered 6698. This text has been prepared in order to provide clarification on personal data processing activities carried out in accordance with Article 10 of KVKK.

What Are Your Personal Data Processed?

Your personal data are collected by our Company through different channels and on the basis of legal reasons to comply with the legislation and Company policies in order to carry out our activities. Your personal data may be processed and transferred; In accordance with the basic principles stipulated by KVKK and within the personal data processing conditions and purposes specified in Articles 5 and 6 of the KVKK, for the purposes stipulated under this clarification text.  In this context, the following personal data are processed.

Identity information (name-surname, place of birth, date of birth, age, RT ID number, etc.), contact information (e-mail address, telephone number, mobile phone number, address), technical, administrative, legal and commercial Personal data processed in order to ensure our company’s and related party’s security (e.g. information such as the website password that shows that the transaction associated with the personal data owner and that person is authorized to perform that transaction), personal data processed in order to manage the commercial, technical and administrative risks of our company (eg. IP address, Mac ID etc.) and financial information regarding payment and health records for our employees are processed within the scope of personal data.

Reasons for Personal Data Processing:

Your personal data collected; In accordance with the basic principles stipulated by KVKK and within the personal data processing conditions and purposes specified in Articles 5 and 6 of the KVKK, for the following purposes:

1. To be able to execute works and transactions as a result of contracts and protocols signed

2. To ensure the fulfillment of legal obligations as compulsory or required by legal regulations.

3. To carry out human resources processes.

4. To provide corporate communication.

5. To ensure the security of the institution,

6. To be able to perform statistical studies.

7. To be in contact with real / legal persons who have a business relationship with the institution.

8. To issue legal reports.

9. For obligation to prove as evidence in future legal disputes

Our Personal Data Collection Method

Your personal data is collected with non-automatic means, on condition to be part of fully or partially automated data recording system. We would like to state that permission is obtained for all kinds of personal data transactions, except where the relevant legislation allows processing (including transfers) without express consent from the person concerned, and that unauthorized processing is not performed.

To Whom and For What Purpose the Processed Personal Data Can Be Transferred

Your personal data collected; In accordance with the basic principles stipulated by KVKK and within the personal data processing conditions and purposes specified in Articles 8 and 9 of the KVKK, for the following purposes; can be transferred to our business partners, suppliers, legally authorized public institutions and private persons by our institution:

• To be able to execute works and transactions as a result of contracts and protocols signed

• To ensure the fulfillment of legal obligations as compulsory or required by legal regulations.

• Carrying out the necessary works by the relevant business units and carrying out related business processes,

• Planning and execution of the services and business strategies provided by our institution,

• Ensuring the legal, technical and commercial business security of our institution and the persons who are in business relations with our institution,

• Following op of finance, accounting and legal affairs.

Personal Data Retention Period

Although no period has been determined for the storage of personal data within the scope of the KVKK, it is essential that personal data are kept for the period stipulated in the relevant legislation or required for the purpose for which they are processed, in accordance with general principles. Our company makes an assessment based on the legislation in force regarding each data processing process and the purpose of the process in order to determine the retention periods in accordance with the aforementioned principle. In this respect, our Company keeps personal data at least for the period required by legal obligations and in any case until the relevant statute of limitations expires. Our company anonymizes, deletes, or destroys personal data in accordance with the Law, when the purpose of processing the relevant personal data is eliminated within the scope of any process, including the expiration of the aforementioned periods. Within the scope of the law, anonymization is defined as "Making personal data unrelated to an identified or identifiable real person in any way, even by matching it with other data" and our Company's anonymization activities are carried out in accordance with the applicable legislation.

Your Rights as Data Subject and Exercise of Rights

As a data subject in accordance with Article 11 of KVKK; you have right to;

(a) to learn whether your personal data has been processed,

(b) To demand information in case the personal data has been processed,

(c) To learn the purpose of processing personal data and whether they are used in accordance with their purpose, (ç) To know the third parties to whom personal data are transferred in land or abroad

e) To request correction of your personal data in case your data is incomplete or incorrectly processed,

f) To request the deletion or destruction of your personal data within the conditions stipulated in article 7 of the Law,

(f) to request notification of the circumstance to third parties to whom personal data are transferred, in case of correction or deletion / destruction of data

(g) To make objection in the event of an occurrence of an unfavorable result in case your personal data is processed exclusively by means of automated systems,

 (ğ) To claim for your loss in case you have damages because your personal data has been processed in illegal manner.

You are required to submit your requests regarding the implementation of the KVKK in writing personally or through a notary or other methods determined by the Personal Data Protection Board to our Institution. The requests included in your application will be finalized as soon as possible, within thirty days at the latest, from the date the request is received and depending on the nature of the request and will be notified to you in writing or electronically by our institution. Our company reserves the right to charge a fee on the fee schedule (if any) determined by the Personal Data Protection Board regarding the requests. You may forward your applications related with your rights listed above by using KVKK Application Form accessible at [email protected] address, mersis no:0470056793900011.

Protection of Your Data

In order to prevent unlawful processing of your personal data, to prevent unauthorized access to personal data and to ensure the protection of personal data, our Institution or the relevant institution has taken the necessary precautions according to the nature of the information and transaction, in the systems and internet infrastructure, within the technological possibilities and cost elements, with appropriate technical and administrative methods. Our institution conducts internal audits within the scope of Article 12 of the KVKK. Necessary information has been provided to our data processing personnel within the scope of KVKK, and studies are carried out to raise awareness on the protection of personal data. 

It is respectfully announced to the entire IDEA family.